Constitution and Bylaws of the New Jersey Technicians and Assistants
(As of February 2015)
ARTICLE ONE: TITLE
This organization is to be known as the New Jersey Veterinary Technicians and Assistants, Inc., abbreviated NJVTA.
ARTICLE TWO: OBJECTIVES
The purpose of this organization is to provide a means of communication among the membership in order to advance and improve the expertise of the Technician/Assistant; to create and maintain a professional image of the Technician/Assistant and his/her relationship to the veterinarian; to enlarge the Technician/Assistant’s knowledge of the necessary skills through continuing education programs, sponsored seminars and Association newsletters; to raise the standards of integrity, courtesy and honesty and to foster high ethical standards within our profession. The association supports the certification of qualified assistants and/or technicians by the State of New Jersey. In the event the NJVTA is either liquidated or becomes inactive, any funds remaining in its treasury shall be contributed to the Scholarship Fund, Animal Science Department, Camden County College, Camden, NJ.
ARTICLE THREE: MEMBERSHIP
The membership shall consist of three distinct groups to be designated as
I) Voting II) Non-Voting and III) Non-Voting Student
SECTION I: Voting members are those who:
1) Have been approved by the Communications Secretary for membership.
2) Have been members in good standing for three months.
3) Have paid dues in full, on time
SECTION 2: Non-Voting members are those who:
1) Have been approved by the Communications Secretary and/or membership committee for membership.
2) Have been members for less than three months.
3) Have paid dues in full, on time
SECTION 3: Non-voting students are those who:
1) Have been approved by the Communications Secretary for membership
2) Are attending an AVMA approved accredited program in Veterinary Technology.
SECTION 4: All applications must be accompanied by a letter of recommendation from the practicing veterinarian by who the Technician/Assistant is employed or in the student’s case, the professor in charge of the Veterinary Technology program or appropriate instructor. Letter of recommendation may be written by the applicant’s immediate supervisor in lieu of the veterinarian.
ARTICLE IV: OFFICERS
The Executive Board shall consist of the officers of the organization, namely President, Vice President, Recording Secretary, Communications Secretary, Alternate Secretary, Treasurer, Committee Chairs and Immediate Past President. The Executive Board shall advise and assist the President. In absence of the general membership, an Executive Board quorum shall conduct the business of the organization. A quorum is defined as one more than half of the Executive Board members. A minimum attendance of at least 75% is required at all Executive Board Meetings including: General Membership meetings and Executive Board meetings, ie: live meetings and online meetings. The yearly membership fee will be waived for Executive Board members.
SECTION 1: The President
The President shall supervise and direct affairs of the Association. The President shall preside over all meetings, call special meetings when necessary and perform such other duties that ordinarily pertain to the office. The President shall have the power to create committees and make appointments that he/she deems necessary. The President shall be ex-officio member of all committees and shall sign all documents. The President shall countersign all checks drawn by the Treasurer and will represent the members of the organization at any state or interstate meetings.
SECTION 2: The Vice-President
The Vice-President shall perform the duties of the President during his/her absence or inability to serve and also at the President’s request. The Vice-President shall be in charge of all committees. The committees in turn must report to the Vice-President on progress and results.
SECTION 3: The Secretary
The office of the Secretary will be divided into three officers; Recording Secretary, Communications Secretary, and Alternate Secretary. The Recording Secretary will be the custodian of the routine correspondence. The Recording Secretary will read and record the minutes and take role at each meeting and disperse minutes to the Executive Board Members within two weeks post meeting. Upon notification to Executive Board extension by ten days permitted. . He/She shall request from each scheduled meeting attendee all proposed topics to be included on the agenda and forward to the Executive Board a proposed meeting agenda ten days prior to all scheduled meetings. The Communications Secretary will act as ex-officio over all applications for membership. He/She will by means of written letter or electronic communications verify all letters of application and notify new applicants for membership of their acceptance. The Communications Secretary shall oversee electronic communication; to include management of the NJVTA website. The Alternate Secretary will be called upon at time of need, when the work load exceeds the normal limit or when either Secretary is not present.
SECTION 4: The Treasurer
The treasurer will be the custodian of all organizational monies. He/She will collect all membership fees which will be deposited with all monies in the name of the New Jersey Veterinary Technicians and Assistants or NJVTA. He/She will issue checks, countersigned by the President, for all authorized expenditures. The Treasurer will present a written financial statement at each regular meeting of the organization. An itemized report of receipts and disbursements will be properly attested to at the end of the year. The yearly report will be available upon request. In the event of an emergency which would prevent the Treasurer from fulfilling the duties of the office, the President and one other officer will be empowered to affix their signatures jointly to checks for amounts necessary to conduct business of the organization until such time as the Treasurer will resume duties or until a successor is elected and takes office.
ARTICLE V: ELECTION OF OFFICERS
SECTION 1: Nominations
Nominations must be sent to the committee chairman no later than the date established by the nominating committee. The President will appoint a nominating committee of three voting members. One voting member will be the immediate past President. Nomination positions will be announced on the NJVTA website, NJVTA social media sites and via membership contact requests. Eligibility and availability to serve must be ascertained by the nominating committee. Only voting members in good standing may hold office. Nominations will be accepted electronically and in writing..
SECTION 2: Ballots
Ballots will be sent to voting members by the nomination committee. Ballots will be accepted until date set forth by nomination committee. The nomination committee will count the votes and inform the Executive Board, in writing, of the results. The new officers will be present at the annual meeting
SECTION 3: Term of Office
Each officer will serve a term of two years at the end of the annual meeting. If a vacancy in a position should develop between the elections, the Executive Board will appoint an individual to fill the vacancy until the annual meeting of the election year or until a special election can be held. If there is a need to remove a person from office, a petition is to be circulated and brought to the Executive Board meeting with 75% of the voting members’ signatures. Members will be notified of meetings, as to the location, date and time
ARTICLE VI: VOTING
Each voting member who has paid his/her dues will hold one (1) vote.
ARTICLE VII: AMENDMENTS
All amendments to the constitution will be presented to the Executive Board to be written and presented to the membership. These amendments will be presented to the membership in ballot form, voted on and sent back to the Secretary. A two-thirds (2/3) majority vote of the returned ballots of voting members will be required to pass any amendment.
ARTICLE VIII: DUES
SECTION 1: Amount of Annual Dues
The dues for members of the Association will be established by the Executive Board.
SECTION 2: Arrears
All members whose dues are more than three months in arrears will be considered as non-members. Such members may be reinstated upon payment of their dues as new members.
SECTION 3: Membership Year
The membership year will be January to January. Renewals will be mailed out by the Membership Committee by November 15th of each year. The second renewal will be mailed by January 15th. Any renewal not received by March 1st will be considered a non- member.
ARTICLE IX: BUSINESS YEAR
The official business year will be the calendar year.
ARTICLE X: ROBERT’S RULES OF ORDERS
Robert’s rules of orders will preside at all meetings.